Privacy Policy

1) Definitions

• “OrbiLab”, “we”, “us” means OrbiLab Talent Works GK (demo entity) in Japan.
• “Website” means pages hosted under OrbiLab.click and related subpages.
• “Personal data” means information that identifies or can be used to identify an individual.
• “Processing” means collecting, storing, using, disclosing, or deleting information.
• “Cookie” means a small text file placed on your device to support website functions.

2) Scope

This policy applies to information processed through this Website and via messages sent through the contact forms. If you contact us by email or phone, this policy also applies to that communication, to the extent relevant.

3) Controller and contact

Controller : OrbiLab Talent Works GK
Address: 4-2-8 Shibaura, Minato-ku, Tokyo 108-0023, Japan
Email: hello@orbilab.click
Phone: +81 3-6803-4471

4) Information we collect

A. Information you provide

• Contact form fields: name, email, optional phone, subject, and message content.
• Any information you include voluntarily in your message.

B. Information collected automatically

• Basic technical and log data (e.g., IP address, device type, browser, pages visited, timestamps, referrer).
• Performance measurements (e.g., page load timing, error events) to keep the site stable.

C. Cookies and similar storage

This Website may use cookies or local storage to remember preferences and support performance measurements. We avoid external font loaders and embedded maps to reduce third-party calls.

5) Purposes of processing

• Respond to inquiries and provide requested information about our services.
• Coordinate communications (e.g., schedule a call, clarify project scope).
• Operate, secure, and maintain the Website (diagnostics, abuse prevention, reliability).
• Measure performance to improve usability and stability.
• Comply with applicable legal obligations (where relevant).

6) Legal basis (where applicable)

Depending on your location and applicable law, we process information based on one or more of the following: consent (e.g., form submission with a required consent checkbox), contract steps (to respond to service requests), legitimate interests (site security and performance), and legal obligations (when required).

For Japan-based processing, we aim to handle information in line with generally accepted privacy practices and applicable rules, including transparency, purpose limitation, and reasonable security controls.

7) Cookies

Cookies on this Website are intended to be limited in scope. We separate cookies into categories when applicable:

• Required / performance: supports basic performance measurement and reliability.
• Preferences: remembers your choices (if enabled on your device).

You can control cookies using your browser settings. If a cookie preferences interface is presented by this Website, you can also manage optional categories there.

8) Sharing and disclosure

We may share information in limited circumstances:

• Service providers: hosting, infrastructure, and security tooling needed to operate the Website.
• Legal requirements: if required by law, regulation, or valid legal process.
• Business operations: in the event of a restructuring, merger, or transfer, subject to appropriate safeguards.

We do not sell personal data.

9) International transfers

Website infrastructure may involve processing in multiple regions depending on hosting and network routes. When transfers occur, we take reasonable steps to protect information using contractual and technical safeguards.

10) Retention

We keep personal data only as long as needed for the purposes described above:

• Inquiry messages: typically retained for up to 24 months for continuity and reference, unless deletion is requested sooner or retention is required by law.
• Operational logs: typically retained for a shorter period (often days to months) depending on security and diagnostic needs.
• Consent records: retained as needed to demonstrate compliance with consent-based processing where applicable.

11) Security

We use reasonable administrative, technical, and organizational measures to protect information against unauthorized access, alteration, disclosure, or destruction. No method of transmission or storage is entirely risk-free, but we aim to reduce risk through controlled access, basic monitoring, and minimal dependency design.

12) Your choices and rights

Depending on your location and applicable law, you may have rights to access, correct, delete, or restrict certain processing, and to object to certain uses. You may also have the right to withdraw consent for consent-based processing.

To exercise a request, contact us at hello@orbilab.click. We may ask for additional information to verify the request.

13) Children’s privacy

This Website is intended for business communication. We do not knowingly collect personal data from children. If you believe a child has provided personal data, contact us so we can review and address the request.

14) Changes to this policy

We may update this policy from time to time. The “Effective date” at the top shows the latest revision date. Material updates may be reflected through a notice on the Website.

15) Contact

Privacy requests and questions: hello@orbilab.click • +81 3-6803-4471

Quick summary

We collect what you send via forms and basic technical data to operate the site. Cookies are kept minimal.

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Common requests

• Opt-out of messages
• GDPR information
• Contact page